A thank-you email is simple, but it matters: it shows professionalism and lets you reinforce one memorable point. Keep it short, specific, and timely.
When to send it
- Send within 12–24 hours of the interview.
- If the interview was late evening, the next morning is fine.
- If you interviewed multiple people, send each person a separate email.
What to include (3 parts)
- Gratitude: thank them for their time.
- Specific recall: reference one detail from the conversation.
- Fit signal: one sentence about why you're excited about the school.
Simple template
Subject: Thank you — [Your Name]
Hi [Name],
Thank you again for taking the time to speak with me today. I really enjoyed our conversation, especially [specific detail].
After our discussion, I'm even more excited about [specific program/opportunity/culture] because [your personal connection].
Thanks again,
[Your Name]
Common mistakes
- Writing a long recap (keep it short)
- Generic praise with no specifics
- Sending the same template to multiple interviewers